Setting up KwikShield in Microsoft Outlook
Lets Begin
- To begin the first thing we have to do is to open Microsoft Outlook.
- Once Outlook is up and running we can begin by first clicking on the "Tools" menu and then clicking on "Rules Wizard".
- This will open the Rules Wizard window. Here we will have to click the "New" button.
- Now we can define how we want our filter to check each email message. So we must make sure that we have "Check messages when they arrive" selected. Once this is done we can click the Next button.
- Now we have to scroll through the list provided until we find "with specific words in the message header". Here we have to place a checkmark in the box. This will now appear below. Click in the sentence where it reads "specific words".
- Here we will see that a new window appeared. In this box we have to type in the words "SpamAssassin". It is important to type this in exactly as it appears here. Then we can click OK.
- This will close the smaller window and we now have to click "Next". Now we will have to decide what we want to do with the emails that have been tagged as junk emails. In the list we can choose to move it to a specific folder, delete it, or many other options. Here we will place a checkmark in the box next to "Move it to a specified folder". Then we have to click on the word specified in the filter description located in the "Rule Description" box.
- Here another window will open, allowing us to choose which folder we want the junk email to be moved to. In this example we are moving it straight into the "Deleted Items" folder. To select this folder or any other just click on it so that it becomes highlighted. Now we can click on the OK button. This will return us back to the previous window but we will see that the folder we selected is now also in the description box. Next all we have to do is click "Next".
- Here we can make exceptions to our rule, but we do not have to because KwikShield is only marking the junk email and emails that contain a virus. So on this window all we have to do is click "Next".
- Now we are presented with the last window. Here all that needs to be done is to click on the "Finish" button.
- Now that we have setup our email program to filter out the junk email we now have to create a filter to filter out the emails that contain a virus. To do this we have to do almost the same process but with a few different settings. So at the Rules Wizard window we have to click the "New" button again.
- Now we can define how we want our filter to check each email message. So we must make sure that we have "Check messages when they arrive" selected. Once this is done we can click the Next button.
- Now we have to scroll through the list provided until we find "with specific words in the message header". Here we have to place a checkmark in the box. This will now appear below. Click in the sentence where it reads "specific words".
- Here we will see that a new window appeared. In this box we have to type in the words "Found to be infected". It is important to type this in exactly as it appears here. Then we can click OK.
- This will close the smaller window and we now have to click "Next". Now we will have to decide what we want to do with the emails that have been tagged as containing a virus. In the list we can choose to move it to a specific folder, delete it, or many other options. Here we will place a checkmark in the box next to "Move it to a specified folder". Then we have to click on the word specified in the filter description located in the "Rule Description" box.
- Here another window will open, allowing us to choose which folder we want the junk email to be moved to. In this example we are moving it straight into the "Deleted Items" folder. To select this folder or any other just click on it so that it becomes highlighted. Now we can click on the OK button. This will return us back to the previous window but we will see that the folder we selected is now also in the description box. Next all we have to do is click "Next".
- Here we do not want any exceptions to our filter rule that we just setup. So in this window all that is left is to click the "Finish" button.
- This will return us to the original rules wizard window. Here we can see both of the email filters that we just created. All that is left to do in this window is to click the OK button. Now when we check our email the filters will automatically move the tagged emails both junk mail, and email that contains a virus, to the folders that we chose.
As always our KwikLink support staff are just a call away if you have any questions about KwikShield or any
other service. Just call 902-742-5945 or toll free 1-888-594-5546. Or if you prefer you can drop us a line at support@klis.com
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